Enrolment


Essex Heights Primary School (EHPS) is a Victorian government primary school for Prep to Year 6 students in Mount Waverley.

In Victoria, all children are entitled to be enrolled at their designated neighbourhood school as a right under the legislation, the Education and Training Reform Act 2006 (Vic). Designated neighbourhood schools are generally the public school within closest proximity to the student’s permanent residential address, unless the Minister for Education or Regional Director has restricted the zone of the school. EHPS also has an official enrolment ceiling applied by the Department of Education & Training (DET) due to site capacity.

To check if EHPS is your designated neighbourhood school, or check a school zone, go to Find My School, the official and most up to date school zones map - CLICK HERE. Also, refer to DET Enrolment FAQs for more information - CLICK HERE.


If EHPS is not your neighbourhood school, enrolment is offered at the discretion of our Principal if there is sufficient capacity onsite and in the required year level, in accordance with our enrolment policy and DET Placement Policy
.

Enrolment documentation is submitted from the beginning of the school year prior to entry. We are currently accepting enrolments for entry in 2020. Prep 2020 enrolment was due by Friday 31st May 2019 (to assist our planning and preparation, and ensure full participation in our school transition program for the incoming Preps; contact our Office if Prep enrolment is required), and Years 1 to 6 must be lodged by Friday 29th November 2019. 

 

Prep Enrolment

A child must be five years of age by 30th April of the year they start primary school to be eligible for enrolment in a Victorian Government School. Your child must be at school in the year that they turn six years of age (this is the compulsory school starting age). EHPS has capacity to offer four Prep classes each year, which is approximately 80 children. If EHPS is not your neighbourhood school, it is the responsibility of parents/guardians to ensure that they have another school selected for Prep entry should a place not be available at EHPS because enrolments received exceed the places available.

Prep enrolment for entry in 2020 was due by Friday 31st May 2019 to assist our planning and preparation for the coming year, and enable full participation in our School Transition Program. Families who have submitted their child's enrolment documentation will be advised by Friday 26th July if placement can be offered. If EHPS is your designated neighbourhood school and Prep 2020 entry is required, please contact our Office as soon as possible.
 

Years 1 to 6 Enrolment

Enrolment for entry in 2020 should be submitted by Friday 29th November 2019. An Orientation Day will be held early in December 2019.

 

Children not born in Australia

If enrolment is sought for a child who was not born in Australia you may be required to enrol via the International Education Division of the Department of Education & Training, depending on the visa held by the child. Please advise the child's residential status in Australia (permanent or termporary) and the visa sub class number advised on their Visa Grant Notice when enquiring about enrolment.


Students from language backgrounds other than English are eligible to attend the intensive English program at Blackburn English Language School (BELS) if they are:

  • aged between 5 and 18 years; and
  • a permanent resident of Australia; or
  • the holder of an eligible temporary resident visa in Australia; and
  • have been in Australia less than six months
The BELS program is two full time terms. We strongly recommend eligible students complete the BELS program, as it is our experience that students will transition more successfully into mainstream primary school. If EHPS is the designated neighbourhood school of the child, then their place at EHPS is guaranteed on completion of the BELS program.

 

Short Term Enrolment

Children in Australia on a tourist visa (or similar) may be eligible for short term (temporary) enrolment, subject to availability in the required year level. Please note the following: 
  • A child's date of birth determines which year level they are placed in. A place at EHPS can only be offered if there is space in the required year level.
  • Tuition at EHPS is in English, so the child needs to have English language ability that will allow them to communicate with their teachers and other students, and comprehend at their year level. There are no extra support services available for short term students.
  • Uniform is required at EHPS.
  • If the child is enrolled through the IED program, the cost of any activities/excursions/incursions that occur during the period of enrolment must also be paid by parents/guardians.
  • There will be no report prepared for short term enrolment. A confirmation of enrolment can be provided if required.
When enquiring about short term enrolment, please advise:
  • the child's full name
  • date of birth
  • visa subclass number
  • residential address when in Melbourne; and
  • start and end dates of enrolment
Most short term enrolments are applied for through the International Education Division (IED) - click here. We will advise if this is the case when you enquire about short term enrolment. If application via IED is required, please ensure that you have confirmation from EHPS that a place can be offered before commencing the application process; allow a minimum three months before the enrolment is required for the IED and school enrolment processes. 

Enrolment Process:

Contact our School Office by phone on 9807 4944 or in person to enquire about enrolment between 9.30am and 2.30pm Monday to Friday during school terms. Please note that the school and our Office are closed for the school holidays; if you have an enrolment enquiry over a school holiday period, it will be followed up when the Office opens at the start of the term.

We offer school tours for those interested in entry in the upcoming year. Attendance on a tour is recommended, but not compulsory. Tours for 2019 or 2020 entry will be on Thursdays and Fridays at 9.30am. Please contact our Office to book as places on tours are capped. An information pack, including enrolment documentation, is offered at the conclusion of the tour.

To enrol at EHPS, the following documents must be submitted:
  1. Enrolment forms provided in the information pack (provided at the conclusion of a school tour, or can be collected from our Office between 9.30am and 2.30pm):
    1. EHPS Student Enrolment form
    2. Student Learning Needs form 
    3. Medical Details form 
  2. Birth certificate (official Registry of Births, Deaths & Marriages certificate, not the ceremonial copy).
  3. Immunisation certificate:
    1. Australian Immunisation Register (AIR) certificate if the vaccination schedule for the child has been completed in Australia (not the records in a child’s maternal and child health book); OR
    2. If your child received vaccinations overseas, an Immunisation Status Certificate must be obtained from the City of Monash Council Immunisation Service (Monash Civic Centre, 293 Springvale Road, Glen Waverley).
  4. Permanent residential (home) address verification documentation (address must be the home of the student at the time of commencement of enrolment; minimum three documents required):
    1. Contract of sale (unconditional) OR Lease document (minimum term of 12 months) for the child's permanent residential address at time of enrolment; AND
    2. Utility bills (eg electricity, gas, or water) - most recent bills; and/or
    3. Driver licence; and/or
    4. City of Monash rates notice; and/or
    5. Home and contents policy.
  5. School report/s - two most recent reports from previous 12 months (not applicable for children commencing in Prep; however, if starting in semester 2, please provide the semester 1 report). Most recent NAPLAN report can also be submitted if completed.
  6. Asthma Managment Plan (if applicable)
  7. Allergy and/or Anaphylaxis Management Plan (if applicable)
  8. Court orders (if applicable)
  9. If child was not born in Australia or is not an Australian citizen:
    1. Passport
    2. Immigration/Residency documentation:
      1. Visa Grant Notice from the Australian Government which provides visa details, including visa subclass number and expiry date
      2. Certificate of citizenship (if applicable)
  10. If EHPS is not your designated neighbourhood school:  Short statement of no more than one page explaining your choice of EHPS for your child, addressed to our Principal, Mr George Perini.
NOTE: The original copy of each of the supporting documents (items 2 through 9 above) must be presented at our Office when lodging the enrolment documentation. A copy of the required portion will be taken at our Office.  

Shared Custody:  Where there is shared custody and a child lives with both parents at different addresses, an additional form must be completed. Please let us know if this applies for your family so we can provide the relevant documentation.

Enrolment for entry in 2020
PREP:  Submit the documentation detailed above by Friday 31st May 2019. Families will be advised by Friday 26th July if a place can be offered. After 31st May 2019, contact our Office to confirm a place is available before submitting documentation.
YEARS 1 to 6:  Submit the documentation detailed above on receipt of confirmation from us that a place can be offered. Submit within one month of enrolment offer, and not later than Friday 29th November 2019.

All documentation, as detailed above, must be supplied to the School Office before your enrolment can be confirmed. Complete enrolment documentation must be provided a minimum of one week prior to the commencement date of the student. A meeting with the Year Level Coordinator and other relevant staff prior to commencement may be requested to assist a child's transition to EHPS. Please note that our Office is closed during school holidays, so if enrolment is required at the commencement of term, then documentation must be received a minimum of one week prior to the end of the proceeding term. Enrolment confirmation, including the school start date, will be advised by letter from the EHPS Principal.

 

Our School Office can be contacted by phone on 9807 4944 or email at essex.heights.ps@edumail.vic.gov.au and is open Monday to Friday during school terms. If you have a query about enrolment, or want to lodge enrolment documentation, please contact us between 9.30am and 2.30pm.

 

 

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