Essex Heights Primary School (EHPS), a mainstream Victorian government primary school for Prep to Year 6 students in Mount Waverley. We welcome your enquiry about the enrolment of your child.

In Victoria, all children are entitled to be enrolled at their designated neighbourhood school as a right under the legislation, the Education and Training Reform Act 2006 (Vic). Designated neighbourhood schools are generally the public school within closest proximity to the student’s permanent residential address, unless the Minister for Education or Regional Director has restricted the zone of the school. EHPS also has an official enrolment ceiling applied by the Department of Education & Training (DET) due to site capacity. 

If EHPS is not your neighbourhood school, enrolment is offered at the discretion of our Principal if there is sufficient capacity onsite and in the required year level, in accordance with DET Placement Policy and our enrolment policy. 

Enrolment documentation is submitted in the school year prior to entry. We are currently accepting enrolments for entry in 2021 and 2022. Prep 2022 enrolment is due by Thursday 27th May 2021, and enrolment for entry in Years 1 to 6 in 2022 must be lodged by Friday 26th November 2021. 

Refer to the DET Enrolment FAQs for more information - CLICK HERE.

Our school zone
Our school zone is available on findmyschool.vic.gov.au which hosts the most up-to-date information about Victorian school zones for 2021 onwards (note: the Find My School is scheduled to be updated in mid March 2021 with amendments to school zone boundaries). 

Students residing in the EHPS zone are guaranteed a place at our school, which is determined on the basis of your permanent residential address. 
The Department provides guidance through the Placement Policy to ensure that students have access to their designated neighbourhood school and the freedom to choose other schools, subject to facility limitations. 
You can find more information and answers to frequently asked questions on the Department’s website under School zones.  

Prep Enrolment

A child must be five years of age by 30th April of the year they start primary school to be eligible for enrolment in a Victorian Government School. Your child must be at school in the year that they turn six years of age (this is the compulsory school starting age). EHPS has capacity to offer four Prep classes each year, which is approximately 80 children.

Attendance on a school tour is recommended, but not compulsory. An information pack including enrolment forms, will be provided at the conclusion of a tour, or can be collected from our School Office.

If Prep 2021 entry is required, please contact our Office to enquire if a place is available.

Prep enrolment for entry in 2022 is due by Thursday 27th May 2021 to assist our planning and preparation for the coming year, and enables full participation in our School Transition Program. We welcome lodgement of enrolment documentation from anyone interested in Prep enrolment at EHPS for their child up to 27th May 2021. Please note that if EHPS is not your designated neighbourhood school, it is the responsibility of parents/guardians to ensure that they have another school selected for Prep entry should a place not be available at EHPS because enrolments received exceed the places available. Families who submit their child's enrolment documentation by 27th May will be advised in writing by the end of June (end of Term 2) if placement can be offered. If enquiring about Prep 2022 placement after 27th May 2021, contact our Office to enquire if a place is available before submitting documentation.

Years 1 to 6 Enrolment

Contact our Office to enquire if a place is available. Enrolment for entry in 2022 should be submitted by Friday 26th November 2021. An Orientation Day will be held early in December 2021.

Children not born in Australia or not an Australian Citizen

If enrolment is sought for a child who was not born in Australia or is not an Australian Citizen you may be required to enrol via the International Education Division of the Department of Education & Training, depending on the visa held by the child. Please advise the child's residential status in Australia (permanent or termporary) and the Visa Type and Subclass number and, where defined, the Sector, as advised on the child's Visa Grant Notice when enquiring about enrolment. If your child currently has a Bridging Visa, please also provide the Visa Type and Subclass and, where defined, the Sector, of the visa held immediately prior to the Briding Visa.

Students from language backgrounds other than English are eligible to attend the intensive English program at Blackburn English Language School (BELS) if they are:

1. aged between 5 and 18 years; and
2. a permanent resident of Australia; or
3. the holder of an eligible temporary resident visa in Australia; and
4. have been in Australia less than six months (or 18 months if Prep entry is required).

The BELS program is two full time terms. We strongly recommend eligible students complete the BELS program, as it is our experience that students will transition more successfully into mainstream primary school. If EHPS is the designated neighbourhood school of the child, then their place at EHPS is guaranteed on completion of the BELS program.

Short Term Enrolment

Children in Australia on a tourist visa (or similar) may be eligible for short term (temporary) enrolment, subject to availability in the required year level. Please note the following: 

1. A child's date of birth determines which year level they are placed in. A place at EHPS can only be offered if there is space in the required year level.
2. Tuition at EHPS is in English, so the child needs to have English language ability that will allow them to communicate with their teachers and other students, and comprehend at their year level. There are no extra support services available for short term students.
3. Uniform is required at EHPS.
4. If the child is enrolled through the IED program, the cost of any activities/excursions/incursions that occur during the period of enrolment must also be paid by parents/guardians.
5. There will be no report prepared for short term enrolment. A confirmation of enrolment can be provided if required.

When enquiring about short term enrolment, please advise:

1. Child's full name
2. Date of birth
3. Visa Subclass number and type, and where defined, the Sector
4. Residential address when in Melbourne; and
5. Start and end dates of enrolment

Most short term enrolments are applied for through the International Education Division (IED) - click here. We will advise if this is the case when you enquire about short term enrolment. If application via IED is required, please ensure that you have confirmation from EHPS that a place can be offered before commencing the application process; allow a minimum three months before the enrolment is required for the IED and school enrolment processes. 

Enrolment Process:

Contact our School Office between 9.30am and 2.30pm Monday to Friday during school terms by phone on 9807 4944 or in person to enquire about enrolment. Please note that the school and our Office are closed for the school holidays; if you have an enrolment enquiry over a school holiday period, please send your child's details to our school email so that we can respond at the start of the next term.

We offer school tours for those interested in entry in the current and upcoming year. Attendance on a tour is recommended, but not compulsory. Tours for 2021 or 2022 entry commence on Friday 26th February. Prior to Prep 2022 lodgement date, tours are held twice weekly, on Thursdays and Fridays commencing at 9.30am. Please contact our Office between 9.30am and 2.30pm to book as places on tours are capped.

An information pack, including our Introduction Booklet and enrolment documentation, is offered at the conclusion of a school tour, or can be collected from our Office from 1st March 2021.

Please note the following before completing an enrolment:

Schools' Privacy Policy information for parents 

Collection Statement - Primary Schools 

Complete the following forms (provided in the information pack, provided at the conclusion of a school tour, or collected from our Office between 9.30am and 2.30pm Monday to Friday during school terms):

1. Student Enrolment form
2. Student Learning Needs form 
3. Medical Details form 

The following supporting documentation is required to complete an enrolment:

1. Birth Certificate. 
2. Immunisation Status: 
   1. Australian Immunisation Register (AIR) immunisation history statement stating that "No vaccines required/This child has received all vaccines required by five years of age" (note: the records in a child’s maternal and child health book cannot be accepted); OR
   2. If your child's immunisation record are incomplete, missing, your child has been vaccinated overseas, or your child has never been vaccinated:
      1. Visit the City of Monash Council Immunisation Service (Monash Civic Centre, 293 Springvale Road, Glen Waverley) and request an Immunisation Status Certificate for school entry; provide the lodgement document with enrolment. 
      2. Arrange for your child to have the vaccinations identified as missing as soon as possible with the Council or your GP. 
      3. When vaccinations are up to date, provide the AIR immunisation history statement.
3. Home/Residential Address - where the student lives permanently with the Primary Family at the time the enrolment commences (provide minimum of four document/s from items a, b and c below):
   1. Provide:
      1. Contract of Sale (pages identifying purchase of your home, including settlement date; do not include pages with clauses); or 
      2. Lease Contract (pages identifying the rental details of your home, do not include pages with clauses); or
      3. If the previous two options do not apply/cannot be provided, a Statutory Declaration (click here) is required; contact our Office for details if this applies; AND 
   2. Provide two or more of the most recent utility bills - Electricity, Gas, or Water; AND
   3. Provide one or more of:  Driver's Licence, Electoral Roll Confirmation, Home and Contents Policy, Council Rates Notice.
4. School report/s - two most recent reports from previous 12 months, and most recent NAPLAN report if completed. (Note: applicable for students transferring in Prep in Semester 2 (semester 1 reports required) and Years 1 to 6; not applicable for children commencing in Prep in 2022)  
5. Asthma Management Plan (if applicable)
6. Allergy and/or Anaphylaxis Management Plan (if applicable) 
7. Court orders (if applicable)
8. If the student was not born in Australia, or is not an Australian citizen, provide the following:
   1. Passport 
   2. Immigration/Residency Documentation:
      1. Visa Grant Notice issued by the Australian Government; or
      2. Certficate of Citizenship
   3. Confirmation of Placement issued by the International Education Division (if applicable; for students required to enrol as an International Student)
9. If EHPS is not your designated neighbourhood school - Short letter of no more than one page explaining your choice of EHPS for your child, addressed to our Principal, Mr George Perini.

NOTE: The original copy of each of the supporting documents (items 1 through 8 above) must be presented at our Office when lodging the enrolment documentation. A copy of the required portion will be taken at our Office.  ** VISITORS TO THE SCHOOL ARE REQUIRED TO WEAR A MASK WHILE ONSITE  ** 

Shared Custody:  Where there is shared custody and a child lives with both parents at different addresses by agreement between the parents or by parenting orders from a court, an additional form must be completed. Please let us know if this applies for your family so we can provide the relevant documentation.

All documentation, as detailed above, must be supplied to the School Office before your enrolment can be confirmed. Enrolment, including the start date, will be confirmed in writing. 

Enrolment for entry in 2021   
Contact our Office to enquire regarding availability of a place in the required year level. If a place can be offered, enrolment documentation must be submitted a minimum of one week prior to the student's commencement date, or if starting at the beginning of a term, a minimum of one week prior to the end of the preceding term. A meeting with the Year Level Coordinator and other relevant staff prior to commencement may be requested to assist a child's transition to EHPS. Please note that our Office is closed during school holidays. Enrolment confirmation, including the school start date, will be advised by letter from the EHPS Principal.

Enrolment for entry in 2022   
PREP:  Submit the documentation detailed above by Thursday 27th May 2021; parents will be advised in writing by the end of June regarding placement. After 27th May 2021, contact our Office to confirm a place is available before submitting documentation.
YEARS 1 to 6:  Contact our Office to enquire regarding availability of a place in the required year level. Submit the documentation detailed above on receipt of confirmation from us that a place can be offered. Submit within one month of enrolment offer, and not later than Friday 26th November 2021. An orientation day for students commencing in Years 1 to 6 in 2022 will be held in early December.

Enrolment for entry in 2023 and beyond
Enrolment is submitted in the year prior to commencement. Please refer to the information provided on this website when considering your child's schooling, and you are invited to attend a school tour in the year prior to entry.